How to Write Interview Follow Up Email
Following up after an interview is a crucial step in the job application process. It demonstrates your interest in the position and your professionalism. A well-crafted follow-up email can make a significant difference in your chances of securing the job. In this article, we will guide you on how to write an effective interview follow-up email.
1. Timing is Key
The first rule of writing a follow-up email is to send it promptly. Ideally, you should send the email within 24 to 48 hours after the interview. This shows that you are proactive and eager to continue the conversation.
2. Subject Line
The subject line is the first thing the recipient will see, so it should be clear and concise. Use a subject line that indicates the purpose of your email, such as “Follow-Up on [Company Name] Interview.”
3. Greeting
Start your email with a polite greeting, such as “Dear [Interviewer’s Name],” or “To Whom It May Concern.” If you’re unsure of the interviewer’s name, it’s better to use the latter option.
4. Express Gratitude
Begin by expressing your gratitude for the opportunity to interview. Mention the date of the interview and thank the interviewer for their time and consideration.
5. Reiterate Your Interest
Reiterate your interest in the position and the company. Mention specific aspects of the job or company culture that resonated with you during the interview.
6. Summarize Key Points
Briefly summarize one or two key points from the interview that you discussed. This shows that you were attentive and engaged during the conversation.
7. Ask for Feedback
Politely ask for feedback on your interview performance. This demonstrates your willingness to improve and shows that you value their input.
8. Express Your Availability
Mention your availability for any additional interviews or discussions. This shows that you are eager to move forward in the process.
9. Closing
Conclude your email with a polite closing, such as “Thank you again for your time and consideration,” or “I look forward to hearing from you soon.” Sign off with your name and contact information.
10. Proofread and Send
Before sending the email, proofread it for any typos or grammatical errors. It’s essential to present a professional image, so take the time to ensure your email is polished.
In conclusion, writing an interview follow-up email is a simple yet effective way to stand out from other candidates. By following these guidelines, you can create a compelling email that showcases your enthusiasm, professionalism, and dedication to the position. Good luck!
