Follow up email from an interview is a crucial step in the job application process. After a successful interview, sending a follow-up email can leave a lasting impression on the hiring manager and demonstrate your enthusiasm for the position. In this article, we will discuss the importance of a follow-up email, how to write one, and provide some tips to ensure your email stands out from the competition.
The primary purpose of a follow-up email is to express your gratitude for the opportunity to interview, reiterate your interest in the position, and provide any additional information that may have been discussed during the interview. This email serves as a reminder to the hiring manager that you are still interested in the role and that you have taken the time to reflect on the conversation.
Here are some key elements to include in your follow-up email:
1. Subject Line: Make sure your subject line is clear and concise, indicating that it is a follow-up email. For example, “Follow-Up Email: [Your Name] – [Position Title].”
2. Greeting: Address the email to the specific person you interviewed with. If you are unsure of their name, use “Dear Hiring Manager” or “Dear [Company Name] Team.”
3. Express Gratitude: Thank the interviewer for their time and consideration. Mention specific aspects of the interview that you found particularly interesting or beneficial.
4. Reiterate Interest: Reiterate your interest in the position and the company. Reference any points discussed during the interview that align with your skills and experience.
5. Provide Additional Information: If you mentioned anything during the interview that requires further clarification or if you have additional materials (such as a portfolio or writing samples), include them in your email.
6. Ask for Feedback: Politely ask for feedback on your interview performance and any additional steps required in the hiring process.
7. Closing: Thank the interviewer once more and include your contact information in case they need to reach out to you.
Here is a sample follow-up email template:
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Dear [Interviewer’s Name],
I hope this email finds you well. I wanted to take a moment to express my gratitude for the opportunity to interview for the [Position Title] position at [Company Name] on [Date of Interview]. I truly appreciate the time you took to discuss the role and the company with me.
During our conversation, I was particularly interested in [specific topic or project]. I believe my [skill or experience] aligns well with the needs of the team, and I am excited about the possibility of contributing to [Company Name].
I would like to provide you with a [additional information or materials] that I mentioned during our interview. Please find the attachment below for your review.
I am very eager to hear about the next steps in the hiring process and am available to discuss any additional information you may require. Thank you once again for considering my application. I look forward to the opportunity to join the [Company Name] team.
Best regards,
[Your Name]
[Your Contact Information]
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Here are some tips to ensure your follow-up email is effective:
1. Send the email within 24-48 hours of the interview: This demonstrates your promptness and enthusiasm for the position.
2. Keep it concise: Aim for a length of one or two paragraphs, ensuring your message is clear and to the point.
3. Proofread: Check for any spelling or grammatical errors before sending the email.
4. Personalize: Tailor the email to the specific company and position, rather than using a generic template.
5. Follow up if necessary: If you do not receive a response within a reasonable timeframe, consider sending a polite reminder email.
By following these guidelines, your follow-up email from an interview can make a significant impact on your job application and increase your chances of securing the position.
