Understanding the Roles of I-9 Preparers and Translators- Essential Guide to Compliance and Accuracy

What is a preparer or translator for I-9?

In the United States, the I-9 form is a crucial document that employers must complete for each employee they hire. This form verifies the identity and employment authorization of new hires. However, not everyone is capable of filling out the I-9 form correctly or may require assistance. This is where preparers and translators come into play.

A preparer for the I-9 form is an individual who is authorized to assist employees in completing the form. They can provide guidance on how to fill out the form accurately and ensure that all required information is included. Preparers must be knowledgeable about the I-9 process and the laws surrounding employment eligibility verification. It is important to note that while preparers can assist with the completion of the form, they cannot legally sign the form on behalf of the employee.

On the other hand, a translator for the I-9 form is someone who helps employees understand the form and its instructions if they are not fluent in English. Translators must be able to accurately interpret the information on the form and ensure that the employee understands the requirements. However, translators cannot assist with the actual completion of the form.

The role of a preparer or translator for the I-9 form is to provide support and guidance to employees who may need assistance in understanding the form and its instructions. It is essential for employers to be aware of these roles and understand the limitations of each to ensure compliance with the law.

Employers must remember that while preparers and translators can help with the completion of the I-9 form, they are ultimately responsible for the accuracy of the information provided. Employers should verify that the preparer or translator is authorized to provide such assistance and ensure that the form is completed correctly and in a timely manner.

In conclusion, a preparer or translator for the I-9 form plays a vital role in assisting employees with the completion of this important document. By understanding the roles and responsibilities of these individuals, employers can ensure compliance with the law and maintain a fair and inclusive workplace.